Executive Board

The HGC Executive Board consists of the following officers and associated roles:

President (1 position open for election in spring 2022)

  • Set the overall vision and priorities for HGC in consultation with the Executive Board and Representatives;
  • Write and execute a strategic plan for the annual operations of the HGC;
  • Preside over all meetings and special sessions of the HGC, ensuring that responsibilities laid out in the Constitution and Bylaws are followed; 
  • Serve as the primary liaison and advocate on graduate student issues to university administration and faculty; 
  • Act as a point of contact for graduate school leadership, cross-school initiatives, external institutions, and the media; 
  • Collaborate with the university administration to create opportunities for graduate students to provide input to and serve on university-wide administrative committees; 
  • Appoint Executive Board members, Representatives, and graduate students to university-wide administrative committees;  
  • Serve on the Harvard Alumni Association (HAA) Board at the invitation of HAA;
  • Maintain regular communication and a working relationship with the Executive Board, Representatives, and graduate school student body presidents; 
  • Oversee all HGC Executive Board members and fill posts through appointment as required;
  • Actively recruit graduate students to serve on the Executive Board;
  • Address incoming students during school orientations to promote HGC and recruit new members; 
  • Attend the summit of Ivy+ graduate and professional student government presidents;
  • Attend and/or organize the following meetings during their term:
    • Biannual meetings with Council of Dean of Students;
    • Bimonthly meetings with Harvard Undergraduate Association Co-Presidents;
    • Biannual meetings with the University President;
    • Biannual meetings with the University Provost;
    • Bimonthly President’s Circle gatherings.

 

Vice President (1 position open for election in spring 2022)

  • Oversee and work with each Executive Officer and Representative to develop a plan for the year that advances HGC vision and priories;
  • Hold regular meetings with Executive Board members and Representatives to offer guidance and provide resources to aid Executive Board members and Representatives succeed in their roles;
  • Work with the President to create opportunities for student leaders to interact, exchange information, and collaborate;
  •  Serve as a joint resource for student organizations regarding administrative resources, advocacy, and dissemination of pertinent information to the graduate student community; 
  • Temporarily assume the presidency in the absence of the President;
  • By request of the President, serve on any board, committee, or initiative;
  • Attend the following meetings during their term:
    • Biannual meetings with Council of Dean of Students;
    • Bimonthly meetings with Harvard Undergraduate Association Co-Presidents;
    • Biannual meetings with the University President;
    • Biannual meetings with the University Provost;
    • Bimonthly President’s Circle gatherings.

 

Chair of Operations (1 position open for election in spring 2022)

  • Draft agendas for all HGC General Council and Executive Board meetings;
  • With the approval of the President or Vice President, disseminate meeting agendas to HGC members at least 24 hours prior to any HGC meeting; 
  • Oversee meeting logistics, including space reservation and the ordering of food;
  • Plan retreats and social outings specifically for HGC members;
  • Take notes and record minutes at all regular and special HGC meetings;
  • Maintain an internal calendar listing all HGC and student government meetings at each graduate school;
  • Request and share with the President and Vice President meetings minutes from all graduate student government meetings;
  • Maintain a current list of contact information for all HGC members, to include Representatives, Executive Officers, school presidents, and general and administrative contacts for each school;
  • Temporarily assume the vice presidency in the absence of the Vice President; 
  • Assist the President and Vice President organize the following meetings during their term:
    • Biannual meetings with Council of Dean of Students;
    • Bimonthly meetings with Harvard Undergraduate Association Co-Presidents;
    • Biannual meetings with the University President;
    • Biannual meetings with the University Provost;
    • Bimonthly President’s Circle gatherings.

 

Chair of Governance (1 position open for election in spring 2022)

  • Serve as a final interpreter of ambiguous provisions in the HGC Constitution and Bylaws;
  • Conduct a periodic review of the HGC Constitution and Bylaws and propose amendments, as needed;
  • Oversee the amendment process to the HGC Constitution and Bylaws and maintain official copies of these documents;
  • Manage votes and elections, ensuring everyone follows procedures and a proper record of votes is kept;
  • Administer E-votes, at the direction of the President;
  • Ensure Executive Board members and Representatives are upholding their responsibilities outlined in the Constitution and Bylaws; 
  • Monitor the flow of Council meetings and suggest procedural changes in the interest of fairness and efficiency;
  • Actively solicit input from Executive Board members and Representatives for improved Council operation;
  • Act as an objective mediator to help resolve disputes among members;
  • Temporarily assume the duties of the Chair of Operations as needed.

 

Chair of Finance (1 position open for election in spring 2022)

  • Shall prepare and submit an annual budget to the HGC for approval no later than the penultimate General Council meeting of the spring semester prior to the year the budget represents; 
  • Manage recurring payments or contracts with vendors and verify that invoices are filled in a reasonable time frame; 
  • Monitor HGC spending to ensure that expenses do not budgeted resources;
  • Manage an appropriate system for expense approval and reimbursement and maintain records of all financial documents;
  • Receive and evaluate funding applications from student groups to provide a recommendation to HGC; If necessary, convene and chair a committee charged with evaluating funding requests from student groups;
  • Ensure funded and sponsored activities, student groups, events, and initiatives adhere to all HGC funding stipulations;
  • Evaluate the tax responsibilities of the HGC in coordination with the Office of the Provost;
  • Sit on the selection committee with the deans of students to approve USG applications;
  • Assist the Office of the Provost in administering funding to officially recognized University-wide Student Groups (USG); 
  • At the request of the President and upon approval of the administration, the Chair of Finance (or a designee) will serve on relevant university-wide administrative committees; 
  • Develop outside financial partnerships and sponsorships for HGC initiatives;
  • Temporarily assume the vice presidency in the absence the Vice President and Chair of Operations;
  • Purchase logistical and promotional items for HGC.

 

Chair of Information (1 position open for election in spring 2022)

  • Oversee design and maintenance of the HGC website, ensuring that it is updated regularly;
  • Manage email accounts and shared drives, ensuring that they are backed up and protected and access is appropriately limited;
  • Ensure HGC meetings dates and minutes are publicly accessible on the HGC website; 
  • Collaborate with the Executive Board to create and maintain a calendar of internal and external initiatives and programming important to HGC; 
  • Maintain a secured database of passwords and other access information for all HGC internal systems and social media platforms;
  • Work with Executive Board members and Representatives to address any IT-related issues that arise;
  • Assist the Chair of Marketing in increasing the visibility of HGC across the university; 
  • At the request of the President and upon approval of the administration, the Chair of Information Technology (or a designee) will serve on relevant university-wide administrative committees; 
  • Serve as liaison for Harvard University IT;
  • Maintain a historical archive for HGC.

 

Co-Chairs of Programming (1 position open for election in spring 2022)

  • Organize social events that improve the social environment and sense of community for graduate students;
  • Maintain regular communication with the programming and social officers at the twelve graduate schools to coordinate joint and inter-school programming;
  • Oversee the marketing of programming, including both electronic and printed materials;
  • Oversee ticketing procedures, including Eventbrite accounts;
  • Provide regular planning and post-programming reports to HGC;
  • Convene and lead the HGC Programming Committee;
  • Serve as the liaison for University Student Groups (USG);
  • Work with the Office of the Provost to organize the USG Summit;
  • At the request of the President and upon approval of the administration, the Co-Chairs of Programming (or a designee) will serve on relevant university-wide administrative committees that improve the social environment and sense of community for graduate students.

 

Co-Chairs of Student Wellbeing (1 position open for election in spring 2022)

  • Be the HGC contact for health and wellbeing policy across the university;
  • Facilitate dialogue and action on issues affecting the health and wellbeing of graduate students. Issues within the purview of the Chair of Wellbeing include: housing policy, health insurance, public transportation, dining services, mental health, security and policing, legal services, and intramural sports; 
  • Attend the Student Health Insurance Plan (SHIP) Committee through HUHS;
  • Liaise with university administrators responsible for student health and wellbeing policy; 
  • Collaborate with the President to create opportunities for graduate students to provide input and serve on university-wide committees related to graduate student health and wellbeing policy; 
  • Maintain regular communication with equivalent officers at each of the twelve graduate schools to advance initiatives related to student health and wellbeing; 
  • Convene and lead the HGC Wellbeing Committee;
  • At the request of the President and upon approval of the administration, the Chair of Academic Affairs (or a designee) will serve on relevant university-wide administrative committees that address student health and wellbeing.

 

Chair of Marketing (1)

  • Work to increase the visibility of HGC across the university by promoting HGC initiatives and programming in an engaging manner; 
  • Manage the distribution list for HGC email blasts and send regular email newsletters;
  • With approval from the President, draft and submit press releases for HGC programming; 
  • Maintain internal or external graphic design capability in order to generate necessary marketing materials on request;
  • Manage and actively engage with HGC social media accounts;
  • Keep in active contact with marketing and communication officers on each of the twelve graduate school student governments in order to expand HGC’s reach; 

 

Chair of Academic Affairs (1)

  • Be the HGC contact for academic affairs and policy across the university;
  • Facilitate dialogue and action on academic issues affecting graduate students. Issues within the purview of the Chair of Academic Affairs include: research funding, faculty and dean appointments, academic curriculum, career services, graduation ceremonies, disciplinary hearings, and financial aid;
  • Maintain regular communication with academic affairs officers at each of the twelve graduate schools to advance initiatives related to academic affairs and policy;
  • Collaborate with the President to create opportunities for graduate students to provide input and serve on university-wide committees that shape academic policy;
  • Serve on the Harvard Radcliffe Institute Student Advisory Board (SAB), with the approval of the Radcliffe Institute. 
  • Ensure student representation on faculty and dean search committees;
  • Ensure that issues of student safety, including protection from sexual assault and sexual harassment, are prioritized by HGC, the administration, and the faculty;
  • Serve as the HGC liaison to the Harvard Library; 
  • Convene and lead the HGC Academic Affairs Committee;
  • At the request of the President and upon approval of the administration, the Chair of Academic Affairs (or a designee) will serve on relevant university-wide administrative committees that address academic affairs.

 

Chair of Diversity and Inclusion (1)

  • Be the HGC contact for diversity and inclusion matters across the university;
  • Facilitate dialogue and action on diversity and inclusion issues affecting graduate students; 
  • Collaborate with the President to create opportunities for graduate students to provide input and serve on university-wide committees that shape diversity and inclusion policy;
  • Liaise with relevant university administrators to advance diversity and inclusion initiatives at the university;
  • Attend the Office of Gender Equity Education Advisory Committee meetings, with the approval from the Office of Gender Equity;
  • Maintain regular communication with diversity and inclusion officers at the twelve graduate schools to advance diversity and inclusion across the university; 
  • Engage with affinity groups at Harvard graduate schools, occasionally visit their meetings, and connect them;
  • Liaise with admissions offices from the twelve graduate schools to ensure the graduate student body is diverse; 
  • Work to ensure that the group of students involved with HGC remains diverse, in terms of demographics, viewpoint, and schools represented;
  • Convene and lead the HGC Diversity and Inclusion Committee; 
  • At the request of the President and upon approval of the administration, the Chair of Diversity and Inclusion (or a designee) will serve on relevant university-wide administrative committees that address matters of diversity and inclusion.

 

Chair of Student Advocacy and Engagement (1)

  • Be the HGC contact for student engagement across the university and coordinate action to advance HGC issue priorities;
  • Stay informed of proposed policies that could impact graduate students and create opportunities for graduate students to provide input and shape policy;
  • Collaborate with other HGC executive officers to coordinate opportunities for graduate students to engage civically and in community service;
  • Build the capacity of graduate students to engage in policy advocacy and community organizing by providing avenues and tools for their engagement;
  • Draft HGC resolutions as needed and coordinate responses to issues facing graduate students;
  • Serve as the liaison to the Harvard Votes Challenge initiative;  
  • Maintain regular communication with engagement and advocacy officers at the twelve graduate schools to create opportunities for students to engage in policy advocacy, community organizing, and public service; 
  • Convene and lead the HGC Student Advocacy Committee as a means of engaging the larger Harvard graduate student community, and support the incorporation of the committee efforts into the HGC; 
  • May establish student commissions or working groups on topics of priority and interest to the student body; 
  • Serve as the liaison to the Harvard Graduate Student Union, sharing information and providing support where appropriate; 
  • At the request of the President and upon approval of the administration, the Chair of Engagement (or a designee) will serve on relevant university-wide administrative committees.